Wkit step-by-step guide

1. Getting into Wkit for the first time

To get into Wkit you don't need an email or a password: an elder in your congregation invites you and you join with a link or a code.

1. Ask the elder who keeps the list of brothers to invite you. You will get two messages in a row: first a link and then, on its own, the code (so it is easy to copy).
2. Install Wkit from the App Store (iPhone and iPad) or from Google Play (Android).
3. Tap the link in the first message: the app opens and recognizes you.
4. If the link doesn't open the app, open it yourself, tap “I have an invitation link or code” and paste the whole message or just the code: the app picks out what it needs.
5. You will see a few welcome screens (“First steps”) explaining what is shared and what is not. When you finish, you're in.

2. The home screen

It is the first thing you see when you open Wkit. It shows what is yours at a glance; if nothing is assigned to you, you will see “No upcoming assignments”.

• Upcoming parts: your parts in the Life and Ministry meeting and the Public Meeting (chairman, reader, speaker…).
• Responsibilities: what you have in Audio and Video / Attendants.
• Cleaning: it only appears if it is your group's turn this week. If the group overseer or assistant has set the day and time, you will see it below (for example, “Sunday 12:30”).
• Other programs, Territories (and the campaign, if there is one) and the Report reminder.
• Calendar: the congregation’s events (assembly, circuit overseer’s visit…), with a bell to remind you.

At the bottom you have five tabs: Home, Schedule, Report, Territories and Menu (that is where the list of brothers, groups, cleaning, announcements and settings are).

3. Reminders: the bell

Next to every assignment, responsibility or cleaning turn there is a bell. It makes your phone alert you ahead of time, at the time you choose.

1. Tap the bell of the assignment.
2. Choose the day and time of the reminder.
3. Confirm. The bell turns green and rings (shakes) when the time comes.
4. To remove it, tap the bell again and choose to remove the reminder.

4. Notifications: what Wkit tells you

Wkit alerts you when there is a new announcement, when something is assigned to you or when there are changes that affect you.

1. The first time, allow notifications when the phone asks.
2. Open Menu → Settings → Notifications.
3. Turn off the categories you don't want (Announcements, Schedule, Audio and Video, Cleaning, Territories…) and choose the days and the time at which you prefer to receive alerts.

5. Your service report (private)

The Report is a personal tool: only you see it, not even an elder. It is saved on your phone and syncs between your devices.

1. Open the Report tab. The first time, Wkit asks you a few questions: your kind of service (publisher, pioneer…) and your monthly hour goal.
2. To record your service, tap “New” and fill in the date, hours and minutes, and Bible studies.
3. In History you see what you have for the month and the service year, and you can edit or delete an entry.
4. On the 1st of each month Wkit can remind you, at the time you choose, to send your report. The “Send report” button prepares the message with your hours and studies.

6. Territories: view, return and request

In the Territories tab you see the territories assigned to you, with the date since you have had them.

1. To return a territory once you have finished it, open it and tap “Hand in” (or “Notify that the time is up”). The person in charge of territories is notified.
2. If you have none and want one, tap “Request a territory”. You can add an optional message (for example, “I'd like one near the center”).
3. All territory servants are notified, and the first one who can will assign you one. You will get a notification when you have it.

7. Your account: changing phones, linking your email, language and deleting

Changing phones or losing yours

• If you did not link an email (brothers do not need one), an elder sends you a new invitation from your card in the List of brothers. You get your place back with everything in the congregation and with your Report.
• If you linked your email, open Wkit, tap “Create account or sign in as administrator”, enter your email and open the link you receive. You get back in with everything as you had it.

Using Wkit on several devices

• You can use the same account at the same time on iPhone, iPad and Android (for example, on your phone and your tablet).
• To add another device, an elder sends you an invitation from your card and you open it on that device. The first device is not signed out.
• Your Report syncs between all your devices.

Linking your email (optional, recommended for administrators)

1. Open Menu → Settings → My account → Link my email.
2. Enter your email. You will receive a confirmation link.
3. Open it from the same phone, in the email app. The screen closes by itself and your account is linked.

Changing the language

Wkit uses the phone's language. To change it only for Wkit: phone settings → Apps → Wkit → Language.

Deleting your account

Menu → Settings → My account → Delete my account. Your account, your entry in the list and the data stored on your phone (including the Report) are deleted; any territories you had become free. This can't be undone. If you are the only administrator and there are other brothers, you must first appoint another one (in the list of brothers, open their profile and turn on “Administrator”). If you are the only person in the congregation, the whole congregation is deleted too.

21. Backup

It is mainly for keeping an extra copy of your Report: even though it syncs between your devices, a copy protects you if you delete it by mistake. You will find it in Menu → Settings → Backup.

• Automatic backup: makes a backup once a month, by itself.
• “Back up now” and “Export backup”: you can save the file wherever you like or send it to yourself.
• “Restore backup”: choose the file exported from Wkit. The backup data is added to what you already have: nothing is deleted.

8. Creating the congregation

An elder does this only once; then he invites the others.

1. Open Wkit and tap “Create account or sign in as administrator”.
2. Enter your email and tap “Send access link”. There are no passwords: you get a link to confirm that the email is yours.
3. Open the link from the same phone. Wkit opens by itself.
4. Fill in your name, the congregation name, the congregation number and the country, and tap “Create congregation”.
5. You will see the “First steps as an elder”: 1) add the brothers in the list of brothers and 2) invite them.

9. The list of brothers

It is the basis of everything: schedules, groups and assignments use the names on this list. It is in Menu → List of brothers.

Adding a brother

1. Tap the + button (“New brother”).
2. Enter the name and choose whether he is a brother or a sister.
3. Choose his responsibility: baptized or unbaptized publisher, pioneer, ministerial servant or elder.
4. If it applies, choose his service group and turn on Territory servant, Audio and Video / Attendants or Administrator.
5. Tap “Create”.

Inviting a brother to Wkit

1. Open the brother's profile and tap “Invite” (or “Generate link”).
2. Tap “Share invitation” and choose WhatsApp, messages, etc. Two messages in a row are sent: first the link and then the code on its own, so it is easy to copy.
3. The brother opens the link (or pastes the code) and gets in. If he hasn't joined yet, you can share the invitation again; if you generate a new one, the previous one stops working.

Editing, deleting and appointing administrators

• Tap a brother and choose “Edit” to change his details.
• On Android, to delete tap the red icon on his row; on iPhone, swipe the row to the left. He is removed from the list on all devices and any territories he had become free.
• An administrator can manage brothers, territories, announcements and the schedule. You can't delete your own profile or the last administrator: appoint another one first.

10. Service groups (field service)

Groups are used for field service meetings and for cleaning. They are in Menu → Service groups → List.

1. If there are none, tap “Create service groups” and choose how many groups you want (you can add more later with the + button).
2. To put the brothers in their group, go to the List of brothers, open each one's profile and choose his service group.
3. Go back to Menu → Service groups → List. In each group you will see the group overseer, the assistant and the brothers in alphabetical order.
4. Tap the pencil button (Edit). Tap “Group overseer” and choose one from the brothers of that group; do the same with “Assistant”. It can't be the same person.
5. Tap the check mark to finish.

11. Field service meetings

Field service meetings are the times and meeting places for the ministry. There are general ones (for the whole congregation) and each group's own. They are in Menu → Service groups → Field Service Meetings. You must have created the groups first.

1. Tap the “Congregation” section (general meetings) or that of a group.
2. Tap “Add meeting” on the right day, and type the label (for example “Morning” or “Afternoon”), the time and, if you wish, the location.
3. To edit a meeting, change its fields directly. To delete it, tap the red icon on its row.
4. Brothers can tap the location to open it in their phone's map.

12. Cleaning: which group's turn it is and what day and time

Cleaning rotates automatically among the service groups: each week it is a different group's turn, starting with Group 1. It is in Menu → Cleaning → Groups.

Changing which group cleans this week (administrators)

1. Tap the pencil button (Edit).
2. Tap the group whose turn it is this week. Next week it will be the next group in order.
3. Tap the check mark. All devices in the congregation see the change.

Setting the exact day and time (administrators, and the group's overseer and assistant)

1. In Menu → Cleaning → Groups, find your group (or the one you manage) and tap the pencil on its row.
2. Choose the day and the time (for example, Sunday at 12:30) and tap “Save”. To delete the date, tap “Remove date”.
3. The brothers of that group will see it on their home screen: “Group 1 · This week” and below it, “Sunday 12:30”, with their bell to set a reminder.

13. Life and Ministry meeting schedule

In the Schedule → Life and Ministry tab you create each week's schedule and assign the parts. All brothers see it; only administrators edit it.

1. Tap “New week” and choose the meeting date (any day of that week, Monday to Sunday).
2. Wkit creates the week with the usual structure: Treasures From God's Word, Apply Yourself to the Field Ministry and Living as Christians.
3. Tap any title to change it, and the duration if needed. With “Add assignment” you can add more parts.
4. In each part, tap “Choose” and pick the brother or brothers (for example, student and assistant). For the Auxiliary Classroom, use “Add Auxiliary Classroom”.
5. Also choose the songs and the prayers, and tap “Save schedule”.

• To see another week, use the week selector (“Previous week” / “Next week”); from there you can also edit or delete it.
• Brothers get a notification when a part is assigned to them, and they see it on their home screen.
• The week's schedule disappears by itself when Sunday ends.

14. Public Meeting

In Schedule → Public Meeting each weekend meeting is prepared.

1. Tap “New Public Meeting” and choose the date. If there is already a meeting for that date, Wkit warns you.
2. Choose the chairman, the speaker and type the talk title.
3. Choose the Watchtower reader (“WT Reader”) and the songs and prayers.
4. Save. The brothers see their parts on the home screen.

15. Audio and Video / Attendants

In Menu → Audio and Video / Attendants you assign each week's responsibilities: audio, video, microphones, attendants, Zoom, timekeeping…

1. Tap “New week” and choose the meeting date.
2. Tap “Choose” on each responsibility and pick the brother. Some, like microphones, allow several brothers (“Add brother”).
3. For another responsibility that isn't listed, tap “Add responsibility” and give it a name.
4. Save. Each brother sees it under Responsibilities, on his home screen, with his bell.

16. Other programs

For anything else the congregation organizes that isn't a meeting: for example, transportation for brothers who can't come, or help for publishers. Each program has its own frequency. It is in Menu → Other schedules.

1. Tap “New schedule”. Enter the name and choose how often it is organized: daily, weekly, monthly or yearly.
2. Tap “Create the first week” (or “New period”) and choose the date: any day of that week, month or year.
3. Tap “Add responsibility”: type an optional label (for example, “Picks up early”) and choose the brother or sister.
4. Save. Each person sees it on their home screen, under “Other schedules”, and the period disappears by itself when it ends.

17. Announcements

Announcements are created by administrators and, only for their own group, by the overseer and the assistant of each service group. They are seen by the brothers they are addressed to. They are in Menu → Announcements.

1. Tap “New announcement” and type the message.
2. By default it is published instantly, as soon as you save it, and everyone is alerted with a notification.
3. If you prefer it to go out later, turn on “Schedule for later” and choose date and time: nobody will see it until then, and at that time everyone will be alerted.
4. Save. To remove an announcement, tap it and choose “Delete”: it disappears for everyone.

Announcements for just one group

• The overseer and the assistant of each service group see the + button even if they are not administrators, and their announcements reach only the members of their group.
• An administrator who also has a group can turn on “Send this announcement only to the members of my group” when creating the announcement.

22. Congregation calendar

It lets everyone see the congregation’s events, such as the circuit assembly or the circuit overseer’s visit. Only administrators create them.

1. Open Menu → Calendar and tap “Add an event”.
2. Type the title and tap the days of the event: if it lasts several days, tap each one.
3. Save. Everyone will see it on Home, under “Calendar”, with a bell to set a reminder.
4. To change or remove it, open it and choose “Edit event” or “Delete event”.

18. Territories: assigning, campaigns and the web panel

Whoever has the Territory servant permission manages the territories of the whole congregation from the Territories tab (publishers only see their own).

Assigning and receiving territories

• Tap a territory and choose “Assign” (or “Assign to a publisher”) and the brother. You will see who has it and since when, and which are overdue or never assigned.
• When a publisher requests a territory, all territory servants are notified (“Territory requests”); the first one who can assigns it to him.
• When a brother returns a territory, it becomes free and the date is recorded.

Campaigns

• “New campaign” registers all the territories again for a specific period. A copy of the current territories is made to distribute separately; the regular territories are not touched.
• There can only be one active campaign at a time. To end it, choose “Delete campaign”: its assignments are deleted and everything goes back to normal.

S-13 record and web panel

• In Tools you can generate the S-13 record as a PDF (one per section) to share it.
• The territories web panel opens in the browser of a computer. To give access to a territory servant: open his profile in the list of brothers and tap “Panel access” → “Generate link”. The link is personal; he signs in with the 6-digit password you choose, and you can change it whenever you like.

19. The congregation's subscription

For all the brothers to have full access, a yearly congregation subscription is needed. An administrator pays it and it covers all the brothers, on both iPhone and Android. The other brothers pay nothing.

1. Open Menu → Settings → Congregation subscription.
2. Tap “Subscribe the congregation”. You will see the yearly price before confirming; if there is a free trial, you aren't charged until it ends.
3. Confirm with the App Store (iPhone) or with Google Play (Android). Done: the whole congregation has access.

• It renews automatically every year, unless you cancel at least 24 hours before the period ends.
• To manage or cancel it: iPhone iPhone Settings → your name → Subscriptions; Android Google Play → your profile → Payments & subscriptions → Subscriptions (or Wkit's “Manage or cancel in Google Play” button).
• If you change phones, tap “Restore purchases” on the same screen.
• If the subscription expires, the congregation becomes read-only: everything can still be seen and nothing is deleted. When you renew, it can be edited again.

20. Data saved only on this phone

If you used Wkit offline or before your congregation existed, the app may ask what to do with data saved only on this phone (for example, brothers or announcements). You have two options: “Upload them” to the congregation (everyone will see them) or “Discard them”. Nothing is done until you decide.